Acquisition: Logged no later than the close of the next business day after receipt.

Dispositions: Recorded no later than 7 days after the transfer (or immediately in certain scenarios).

Paper-bound book or ATF-approved electronic system.

Readily accessible for inspection; legible and permanent.

Maintain for the duration of the license; submit to ATF Out-of-Business Records Center when discontinuing.

Crime gun traces linked to your business.

Significant compliance violations during past inspections.

Complaints or whistleblower tips.

Capture all required fields in specified format.

Allow search/sort by serial number, acquisition date, disposition date.

Produce printable, ATF-readable reports.

Maintain a permanent edit audit trail.

Enforce secure access and backup procedures.

Audit your A&D Book quarterly

Ensure timely and accurate entries

Cross-check all 4473 forms

Have ATF contact information and procedures ready

Know how to produce records quickly in paper and electronic formats